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EXPERIENCE

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GARDEN MUSEUM - SENIOR EVENT MANAGER

April - November 2017

Project Management and Coordination

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• Program planning, execution, task management, vendor relations, administrative, upkeep and event updates, communications liaison and scheduling

• Budget management – plan to the budget / notify director of status

• Coordinate function orders and logistics

• Developing client program proposals and program design

• Developing and managing program budgets, reconciliation, and event income and expenses

• Ascertaining client needs and services required

• Setting and developing timelines, project management task lists, and divisions of duties

• Managing logistics, operations, schedules, and production coordination

• Manage site selection, RFP creation and management, site inspections, and analytical recaps

• Project management, timelines, and task management

• Registration and communications best practices 

• Facilities management, audio-visual, room layouts and design

• Production, staging, and on site execution

• Vendor sourcing and management

• Contracting, negotiations, and compliance

• Risk assessment and management (emergency planning)

• Event budgeting and financials

• Evaluations, reporting and analysis

 

IJAD DANCE COMPANY, MANAGING MEMBER

October-April 2017

• Logistics of the development of the project supporting the Artistic Director in Logistics

• Promotion (online and on paper) press release

• Producing the events, managing the team of : photographers, filmmakers, volunteers

• Fundraising

• Planning, researching, drafting and submitting fundraising applications for projects and core funding. Managing fundraising events and liaising with corporate/private sponsors to develop The Company's capacity for raising funds.             

• Management : supporting the Artistic Director in all aspects of the management of the Company, including dancers, administration managing stakeholders databases, marketing, project information, workshop bookings.

• Building relationships with and exploring new fundraising opportunities .

• Building the Company's profile

Magma Pictures, Production & Administration Assistant

July 2016 - October 2016

Young Film Academy Summer Camp

• Provide administrative support to Production (phones, monthly expense reporting, organize documents for YFA Summer Camp and courses.)

• Managing a heavy, constantly changing, calendar including scheduling of meetings and conference calls.

• Liaison to all departments with YFA production contact information.

• Supervise production coordinators and production office staff for the purpose of functioning efficiently and according to CBS policy. Coordinate the setup of production, writers', and casting offices.

• Assist shows with technical needs, travel, distributing production documents, and proper use of the online database in order to maintain up-to-date records for all departments.

• Manage invoices, personal service agreements, deal memos and various accounting paperwork.

• Maintain and distribute the Summer Camp Staff List and Summer Camp Production Manual.

• Responsible for providing administrative and recruiting support

• Assisting with preparation of materials for YFA

• Performing standard office management responsibilities (travel planning, expense reports, filing etc).

• Performing administrative support of the recruiting team as required (email campaigns, candidate correspondence management)

 

20-20 EVENTS, Administration

Masterpiece Art Fair

May 2016 - June 216

• Masterpiece London, the leading international cross-collecting Fair for art, antiques and design.

• Administering all aspects of event management (passes)

• General administration, acting as first point of contact, resolving queries, running mail merges, drawing up schedules, managing day to day systems.

• Ad hoc office support including PA duties to the Managing Director.

• Sourcing quotes from contractors, sending out and tracking PO’s and managing contractors and suppliers.

• Updating spreadsheets, researching suppliers, drawing up cost comparisons and administering tenders.

• Liaising with clients, contractors, exhibitors and suppliers.

• Preparing briefs, timetables and information.

• Tracking delivery notes, managing temporary staff, keeping records

 

ALCHEMY PRODUCTIONS (Los Angeles)

June - December 2014

"Houdini's last seance" dit. Christopher Fulling, interactive theater show

On Set:

• Ensured that producers have the necessary materials prior to editing/audio sessions or shoots.

• Distributed paper documents, scripts and communication-systems through the set during the filming process – Supplied and maintained ever-ready stock of supplementary material.

• Prevented any unauthorized elements on the set, or any interference with the shooting process.

Off set:

• Liaise with writers, artists' agents, members of the public, and publicity staff; co-coordinating and communicating production resources and facility arrangements in tandem with the production managers.

• Attend and time production rehearsals.

• Attend and co-ordinate planning meetings.

• Produce budgets, monitor costs and control expenses.

• Cue pre-recorded material.

• Oversee the timing during a shoot or show.

• Ensure continuity, both on location and in the studio.

• Deal with production enquiries from members of the public.

• Book artists and performers.

• Organize the production and distribution of scripts.

• Work closely with the producer, director and production team.